Administrative Management Assistant (FAC-Data Analyst)

Administrative Management Assistant (FAC-Data Analyst)

 IMPORTANT DATE 

Starting date of application From    15 August, 2024

Last date of application From           28h August, 2024         

Salary Offer       USD $8,840 /Per Year

Location      Karachi

Job Position    1

Category    Data Science

Type   Full Time

Experience   1 Year

Maximum  Age   64 Year

U.S. Mission Pakistan is seeking  applications from qualified individuals for Administrative Management Assistant (FAC-Data Analyst) position in U.S. Consulate General, Karachi.

Basic Function of the Position –  To increase the efficiency and effectiveness of the Facility Management division, the incumbent collects and analyses data, as well as implements quality management systems. Analyses data to identify potential waste, fraud, or inefficiencies. The incumbent recommends changes to existing Standard Operating Procedures (SOPs) and creates new SOPs to address vulnerabilities. Reports directly to the Facility Manager and advises the entire FM division. Responsible for evaluating Computerised Maintenance Management System (CMMS) performance data and reporting Sustainability Management System (SMS) key performance indicators. This could contain recommendations for facility work plans, asset inventories, annual inspection summaries, and preventative maintenance chores. The incumbent is responsible for keeping track of deadlines for submitting reports and action items, as well as supporting FM scheduling.

Qualification Requirements:

HR has issued this vacancy announcement Karachi-2024-T-015 with three options. 

Option-1 With the original education and experience requirements - Full Performance Level (Grade - FSN-8).

Option-2 With two years of experience Training Level (Grade - FSN-7).

Option-3 With one year of experience - Training Level (Grade - FSN-6).

For the experience requirements, applicants must meet either Option-1, Option-2 or Option-3 to qualify for the respective grades.

Option-1: Full Performance Level (Grade - FSN-8)

EXPERIENCE: Minimum three (3) years of experience in data analytics, handling large data sets and relational databases, monitoring, reporting and tracking performance using data visualization tools is required. 

OR

Option-2: Training Level (Grade - FSN-7)

EXPERIENCE: Minimum two (2) years of experience in data analytics, handling large data sets and relational databases, monitoring, reporting and tracking performance using data visualization tools is required. 

OR

Option-3: Training Level (Grade - FSN-6)

EXPERIENCE: Minimum One (1) year of experience in data analytics, handling large data sets and relational databases, monitoring, reporting and tracking performance using data visualization tools is required. 

EDUCATION: 

: Completion of University Degree (16 years of education) in Data Analytics (Data Science), Statistics, Business Administration, or Organizational Management is required.  

Job Knowledge: The incumbent must have excellent knowledge, great technical abilities, and a full understanding of preventive maintenance procedures and practices, as well as the ability to apply Key Performance Indicators (KPIs) to run a successful preventive maintenance program and report on sustainment management. The incumbent must have extensive understanding of administrative support services in order to give detailed and satisfactory assistance to customers.  Should have a thorough understanding of data processing, data mining, and analytics tools in order to investigate wide elements of operations. The incumbent should be knowledgeable with data analysis approaches that use both qualitative and quantitative procedures. The incumbent must be able to work well with people from various organisations and cultures.

LANGUAGE Level IV (Fluent) Speaking/Reading/Writing in English and Urdu are required. English language skills may be tested.

Skills And Abilities:

The incumbent must be able to collect and analyse data on specific topics, draw findings, and provide recommendations for action. Must have good interpersonal, briefing, and writing abilities. The incumbent should be familiar with the Microsoft Office Suite, SharePoint, and other general software applications. Should be able to consult and explain technologies to non-technical users. The incumbent must be able to take the initiative to troubleshoot, diagnose, and resolve general software application issues. The incumbent must be able to self-teach new technologies, adjust existing processes and procedures, and employ effective communication skills to express user wants and system requirements. Skills and abilities can be tested.

To be considered, all applications must be submitted online via the Electronic Recruitment Application (ERA). Please visit this website Electronic Recruitment Application (ERA) for a current list of all vacant positions in the United States Mission in Pakistan, as well as to apply online. For additional information on how to apply, visit the Mission's website (https://pk.usembassy.gov/jobs).

Required Documents:

All applicants must upload/attach the following supporting papers. Applications without the requisite documentation will not be evaluated.

Academic certificates (Matric, Intermediate, Bachelor's, or University degree certificate), transcripts, diplomas, vocational training certificates, detailed mark sheets, school leaving certificates, and/or any other related documents should be included.

Experience Documents: Include professional and job-related experience certificates/letters for all previous and current work experiences, as well as any other proof of current employment (e.g., most recent salary slip/appointment letter).

Driver's License: Driving licenses (new and old, if applicable).

Interested applicants with international education must submit an equivalency certificate from the Higher Education Commission of Pakistan at the time of application.

U.S. Mission Pakistan will not bear any travel expenses for testing, interviews, pre-employment clearances (if selected) or relocation for joining.