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Administrative Manager ( Catholic Relief Services - CRS ) |
IMPORTANT DATE
Starting date of application form 23rd August, 2024
Last date of application From 2th September, 2024
Location Karachi
Jobs Position 1
Category Administration
Type Consultant
About CRS:
CRS is an international non-governmental organisation (NGO) founded in the United States that works in over 100 countries to promote human development by responding to catastrophic emergencies, combating disease and poverty, and fostering peace and justice. CRS was founded in 1943 to help war-torn Europe and its refugees recover. Today, we are committed to assisting those in most need, regardless of race, creed, or nationality.
SHRRP Background:
The Sindh Housing Recovery and Reconstruction Platform (SHRRP) is a collaboration of all stakeholders working to assist Sindh People's Housing for Flood Affected (SPHF) with housing reconstruction and settlement recovery. SHRRP's mission is to ensure that "Flood families live in resilient homes and communities in Sindh." The SHRRP will assist SPHF with strategic planning, coordination, and collaboration with national and international organisations, the corporate sector, and public groups involved in Sindh's post-flood housing rehabilitation process. The platform will ensure that SPHF-led technical support and information management are streamlined, disseminated, and communicated at all levels. Prioritise The primary goal is to develop a fund-raising strategy and flexible resource mobilisation to fill gaps and give SPHF and partners with the capacity-building support they require of the platform.
Job Summary:
In support of Catholic Relief Services' (CRS) mission to serve the poor and vulnerable, you will manage the provision of responsive, effective, and efficient administrative services, as well as coordinate functions in two of the following operations areas: Human Resources, Logistics in the supply chain, Program Procurement, and/or Fleet. You will promote and ensure that resource stewardship and high-quality service delivery are integrated into administrative systems, policies, and procedures.
Roles and Key Responsibilities:
Plan, organise, monitor, and report on actions and resources needed to ensure that administrative support functions provide cost-effective and high-quality services. Consider delivery challenges to maintain service continuity.
Coordinate two operations functions in addition to the administration function to guarantee that support services are provided in a high-quality and efficient way. Assist in resolving issues that influence the effective stewardship and optimal use of program assets and resources.
Ensure that administrative systems, processes, and policies are consistent with agency requirements and donor and local legislation restrictions. Change office practices and manage revisions of systems, rules, and procedures to contribute to operational excellence.
Ensure that SHRRP and CRS assets, as well as rented facilities, are used and managed efficiently. Ensure that the procurement of office supplies and asset management systems is completely compliant. Manage inventory monitoring, management, and reporting.
Effectively manage and supervise administrative staff. Manage team relationships and employee wellbeing. Coach direct reports, create individual growth plans, and supervise their performance completely. Monitor and review performance to ensure the ability to successfully support high-quality programming.
Serve as the primary liaison and manage relationships with important external stakeholders (landlords, service providers, etc.) on assigned administrative matters, ensuring that all necessary authorisations and paperwork are up to date.
Help ensuring that employees have access to essential information, training, and safety materials and equipment in order to maintain a safe and healthy work environment.
Manage the provision of travel and logistics support and services to both employees and guests. Manage event planning activities, such as delegation visits, trainings, and seminars.
Basic Qualifications
Bachelor's degree in business administration or a related subject. A Master's Degree would be beneficial.
A minimum of 5 years of experience in administrative support functions, with growing responsibilities. Office management expertise is advantageous. Experience with an NGO is a bonus.
Required Languages - List languages required to perform the job
Duration: 3 months (Possible extension)
Travel - include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 30%.
Knowledge, Skills and Abilities
Excellent planning, organisation, and time management skills.
Ability to make smart judgement and good decisions.
Strong customer service orientation, with excellent communication and interpersonal skills.
Ethical behaviour and capacity to keep confidentiality
Proactive, resourceful, solution-oriented, and result-oriented
Preferred Qualifications.
Procurement experience is beneficial.
Staff management experience and talents that provide a learning environment are advantageous.
Proficient in the Microsoft Office suite (Excel, Word, PowerPoint, and Visio) and information management systems.
Personal Accountability – Consistently takes responsibility for one’s own actions.
Acts with Integrity - Consistently demonstrates principles consistent with the CRS Guiding Principles and goal. Is regarded honest.
Builds and maintains trust by demonstrating consistency between words and deeds.
Collaborates with Others: Works well in intercultural and varied teams.
Open to Learning - Seeks out situations that will modify one's perspective or provide an opportunity to learn something new.
echnical Reporting: Head of Operations (HoO)
Supervisory Responsibilities: Fleet and Logistics Officer
Key Working Relationships:
Internal: Program Managers, Head of Programs, Country Managers, CRS Country Office Team Members, and SHRRP Team Members.
External participants include the SPHF team, other partners, counterparts, other governments, and others.
Disclaimer: This job description does not cover all skills, duties, and responsibilities.
CRS' talent acquisition practices demonstrate our commitment to protecting children and vulnerable persons from abuse and exploitation.
CRS prioritises individuals who are citizens or permanent residents of the countries where CRS has offices.
CRS is an equal opportunity employer.
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