Operations Manager ( Lodhran Pilot Project (LPP) )

 

Operations Manager ( Lodhran Pilot Project (LPP) )

IMPORTANT DATE ­­­­

Starting date of application form       8th August, 2024

Last date of application   Form    18th August, 2024

Salary Offer    Market Competitive Package

Category   Management and Executive

Location    Lodhran

Type          Full Time

Job position 1 

Experience   10 years 

Relevant Experience:

Master/MBA in management, business administration, public administration, and supply chain from a HEC recognized university. 

At least 10 years of relevant experience and 6 years in the same role.

Job Description:

Main duties and responsibilities of the position but not limited to:

 1.     General

Maintain adherence to policies and procedures at all levels.
Draft/update current SOPs and Policies to ensure alignment with the LPP's latest sector practices and regulations.
Prepare and submit weekly, monthly, and quarterly reports to Management.
Maintain excellent cooperation between the program/project and operations teams.
Team management includes supervising, mentoring, and providing technical support as needed.
Responsible for developing and sharing the department's budget within the time limit specified and allocating appropriate resources to ensure smooth operations.
Represent the group in various forums as considered essential.

2.   Administration

Ensure that required administrative controls are in place and followed at all levels.
Ensure compliance with management decisions.
Ensure complete contract management for partners, vendors, consultants, and service providers.
Ensure that all office leasing agreements are properly prepared, maintained, and renewed on time.
Ensure that any incident or accident is reported to management in a timely manner, complete with all essential evidence and paperwork.
Ensure that staff travel and accommodations are as efficient and cost-effective as possible.
Improve inventory and asset management with tighter controls.
Ensure effective and efficient event management, which includes venue planning and other associated operations.
Plan and manage the operations department's project phase in/out procedure.
3.   Procurement

Ensure robust procurement mechanisms for a variety of needs, including normal and unforeseen emergencies, public tendering, and project-based procurement.
Ensure that procurement plans are developed and implemented at all levels.
Ensure that all procurement processes are in accordance with donor criteria.
Ensure that vendor evaluations and pre-qualifications are conducted in a systematic and timely manner to accommodate evolving organizational demands.
Ensure that a vendor performance/feedback system is in place and used.
4. Information technology (IT).

Ensure that all network requirements and support, including hardware/software, are in place.
Ensure that all IT hardware, software, and databases are secure.
Plan and deploy the most effective data backup mechanism for LPP employees.
Assess and plan for the availability of IT resources for staff and the organization's future demands.
Ensure that all web services, including the web portal, are functional and accessible to all employees.
Ensure that end users receive uninterrupted services by providing proactive and timely troubleshooting services.